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Self Check List

Do you think a New Supplier Portal could benefit your business?


Now’s the time to streamline your supplier intake, reduce internal disruption, and improve visibility across your organisation.

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Launch your fully managed, branded portal today from just £149/month, with a flexible rolling contract and no setup hassle.

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A straightforward, cost-effective solution that delivers tangible improvements in time savings, team productivity, and supplier experience from day one.

This checklist is designed to help your business assess how supplier interest is currently managed - and uncover how this affects your company and your team. You will discover where time, organisation, and valuable suppliers may be slipping through the cracks.

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Although a large part is about saving time, and ultimately money,  it’s also about improving clarity, control, and readiness across your procurement process.

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Whether you receive a handful of cold calls a week or a flood of supplier emails daily, this tool will help you evaluate the following:

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  • The efficiency of your current intake process

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  • The impact on your team’s time and focus

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  • Whether you’re missing out on quality suppliers due to how things are currently organised

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  • How a centralised, human-managed system could improve outcomes for all parties

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  • If you could save money and improve efficiency every month by having a dedicated, managed portal. 

 

Discover if your current process is creating hidden issues?  

📦 Supplier Volume & Disruption (1 point for every Yes)

  • Do you receive more than 10 supplier calls or emails per week?

  • Do multiple team members (reception, admin, ops) get contacted by the same suppliers?

  • Are team members regularly interrupted during their workday to handle supplier enquiries?

  • Have you had a supplier follow up multiple times just to get a response?

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📂 Organisation & Visibility (1 point for every No)

  • Do you have a single, structured place where supplier enquiries are logged or stored?

  • If a colleague leaves, would you lose track of past supplier interest?

  • Can you access past submissions quickly when it’s time to source?

  • Do different departments or locations handle supplier contact in different ways?

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⏱️ Time & Cost (1 point for every Yes)

  • Are individual staff members spending more than 30 minutes per week forwarding or dealing with supplier emails/calls?

  • Have you ever thought: “We probably missed a good supplier in all that noise…”

  • Could your team spend that time on core work instead of admin?

  • Do you know what that time equates to in actual cost per month?

 

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📬 Supplier Experience (1 point for every No)

  • Do suppliers get an automatic acknowledgement when they submit info?

  • Do you have a way to update suppliers if an opportunity becomes available?

  • Are you worried about looking unprofessional or disorganised when they reach out?

 

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🔍 Your Score:

  • 0–4 You’re doing well - but there’s still room to streamline

  • 5–8 Time and quality suppliers are slipping through the cracks

  • 9+ Your process is costing you time, money every month

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Check what you'd like to improve - and what the outcome could be.

🕒 Time & Productivity

We’d like to reduce time spent dealing with supplier cold emails and calls to our staff

→ Free up hours every month for your team to focus on high-value work (ave. £1k pm in employee time)

We’d benefit from fewer interruptions across departments

→ More focused staff, fewer distractions, better overall productivity

We want a faster way to review supplier options when a need arises

→ You’ll have organised, ready-to-use submissions

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🗂️ Organisation & Clarity

We need a centralised, searchable place for supplier interest

→ Increased visibility, reduced duplication, easier collaboration

We’d like to see who’s contacted us and when

→ Improved decision-making, less reliance on email chains

We want our team to have 24/7 access to supplier info

→ No more inbox dives or folder chaos - just clean, structured access

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📈 Strategy & Opportunity

We’d like to be able to build a supplier bank for future sourcing

→ Stay ahead of procurement needs - not scrambling when something breaks

We want to acknowledge suppliers professionally even if we’re not sourcing yet

→ Deliver reassurance to prospective suppliers by acknowledging their submission, therefore reducing follow-up calls

We’d benefit from being able to share live procurement needs when ready

→ Control visibility, notify relevant suppliers, and drive quality submissions

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💬 Supplier Communication

We’d like submissions acknowledged automatically

→ No follow-up calls or chasing — just a better experience for all

We want a way to update suppliers when relevant needs arise

→ Engaged suppliers, better response rates, more relevant offers

We’d like to minimise cold calls and repeat contact

→ Reception and admin teams stay focused, and suppliers stay informed - a better solution for all parties

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